Privacy Policy

Last updated: October 2, 2026

PitchZing (“PitchZing,” “we,” “us”) helps public-relations professionals find relevant journalist media requests and prepare pitch drafts in their own email account. PitchZing never sends email. You review every draft in your own mail and you are the only one who can press Send. This policy explains what information we handle, how we use it, and the choices you have.

Information we handle

Your PitchZing account. Your username, your email address (used only to confirm it’s you if you reset your password) and your password, which is never stored as written: only a salted, one-way hash is kept, protected by an additional server-side secret.
Connected mailbox. When you connect a mailbox, we store your email address and a secure access token from your email provider (Microsoft) or, for other providers, the credentials you choose to enter. We use these only to save pitch drafts into your own Drafts folder.
Pitch content. The subject and body of the drafts you create, and the journalist each is addressed to, so we can place the draft in your mailbox and show you your pitch history.
Media-request data. Publicly available journalist media requests and related public information we match you to.
Basic usage data. Standard technical logs needed to operate and secure the service.

How we use it

To place pitch drafts in your own mailbox (or open them in your mail composer) for you to review, edit and send yourself.
To match you to relevant journalist media requests.
To keep your client profiles, drafts and connected mailbox together in your account.
To operate, secure, and support the service.

What we do not do

We do not sell your data.
We do not use your email account to read, scan, or collect your messages.
We never send email from your mailbox. Only you can send a draft.
We do not use your data for advertising.

Google user data

PitchZing does not request access to your Gmail. Gmail users’ drafts open in Gmail’s own compose window, pre-filled, and you send them yourself. If PitchZing ever requests Google user data in the future, its use and transfer will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

Microsoft and other providers

When you connect an Outlook/Microsoft 365 mailbox or another email provider, we use the access you grant only to create pitch drafts in your Drafts folder, following that provider’s terms. We do not read your messages and we never send.

Data sharing

We share information only with the service providers that run our infrastructure (for example, our hosting provider), and only as needed to operate PitchZing. We may disclose information if required by law.

Data retention & deletion

You can disconnect your mailbox at any time, which removes the stored access token. To request deletion of your account and associated data, email us at the address below and we will delete it.

Security

Access tokens and credentials are stored encrypted, and access is restricted to operating the service.

Changes

We may update this policy; we will revise the “Last updated” date above when we do.

Contact

Questions about this policy or your data: guardianlion@gmail.com.